AGENCY: Department of Corrections. Security Section

SERIES: 729
TITLE: Vehicle direction station logs
DATES: 1987-2014.
ARRANGEMENT: Chronological

DESCRIPTION: This log is used to document the passage of vehicles in and out of the prison. The information includes the officer's name, date, shift number, vehicle license number, number of persons in vehicle, driver's name, destination, time in, time out, purpose of visit, and any notes. Inmates going in and out of the prison as part of work crews are recorded on the master pass list and are therefore not recorded on this log.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Vehicle direction station logs, GRS-2308

AUTHORIZED: 01/02/2018

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative

These records are mainly of primary administrative value since they keep track of prison entries and departures. They may be considered to have secondary legal value as well since they may be used in investigations when frequency of visits may be a factor in drug smuggling and so forth. They are also sometimes referenced regarding delivery complaints. These records can be destroyed after 6 months since most problems regarding visitors occur at the time or soon after a visit.

PRIMARY DESIGNATION

Controlled. UCA 63G-2-304

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