AGENCY: Division of Archives and Records Service

SERIES: 7333
TITLE: Key to privacy annual reports
DATES: i 1975-1991.
ARRANGEMENT: Chronological.

DESCRIPTION: This is a report to the citizens of Utah concerning the personal information held by each State agency and the access to that information. It is published yearly and presented to the Governor and the legislature of the State of Utah. Citizens may obtain a copy from the Archives. This identifies those records series which contain personal information as reported by Utah State Government offices pursuant to the Utah State Information Practices Act (IPA) (UCA 62-3-85.2) and later the Government Records Access and Management Act (GRAMA) (UCA 63-2-101 thru 909) (1991). This report, which is generated from the Archive's local (records management) system, includes agency name and address, responsible authority or chief administrative officer, agency records officer, records series title and description, personal data elements contained in record series, reasons for the collection of personal information on individuals, and designated classification(s).

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently and then microfilm.

Microfiche master: Retain in State Archives permanently with authority to weed.

Computer data files: Retain in Office until updated and then change (delete) old classification.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Legal

This disposition is based on UCA 63-2-601 and 63-2-908. It is based on the permanence of a classification designated by an agency which remains constant unless changed by the designating agency, the State Records Committee, or by statute.

PRIMARY DESIGNATION

Public

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