AGENCY: Department of Government Operations. Division of Finance. Payroll Office

SERIES: 7362
TITLE: Preliminary payroll files
DATES: 1967-2003.
ARRANGEMENT: Chronological by date of summary report.

DESCRIPTION: This is a computer produced two-part document sent by Finance to agencies to record final corrections or adjustments regarding employees' pay to be made before the master payroll file is run and checks are issued. Preliminary payrolls are produced every two weeks. This document includes an employee's name, social security number, grade and step, hourly wage, marital status, tax information, hours worked, and insurance codes.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 12/1988

FORMAT MANAGEMENT

Paper: Retain in Archives for 1 year and then destroy.

Microfilm master: Retain in State Records Center for 1 year and then destroy.

APPRAISAL

Administrative Fiscal

These records are what the final payroll is based on. They record the expenditure of state funds for salaries of state employees. [The originals formerly had a retention of 2 years (approved JUL 1985) and was changed to 1 year in 1986 which was approved again in 1988.]

PRIMARY DESIGNATION

Private. except for 17 personal data elements approved by the State Records Committee.

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