AGENCY: Department of Government Operations. Division of Finance
SERIES: 7718
TITLE: Equipment inventory files
DATES: 1976-
ARRANGEMENT: Alphabetical by subject
DESCRIPTION: This is a record of the equipment purchased and owned by the bureau, used as a management control and accounting tool. It includes inventory control sheets, technical manuals, operating instructions, capital equipment lists, and requests for equipment or supplies.
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 11/1986
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then destroy.
Paper: Retain in Office until updated and then destroy.
Paper: Retain in Office until the equipment is no longer functional and then destroy.
APPRAISAL
Administrative Fiscal
Inventory control sheets and other records showing the equipment the bureau owns are needed to show what equipment the bureau is charged with. Once they have been updated, they are no longer needed. Manuals that come with equipment should be kept as long as the equipment is kept for bureau reference.