AGENCY: Department of Environmental Quality. Division of Solid and Hazardous Waste
SERIES: 7730
TITLE: Administrative files
DATES: 1979-2009.
ARRANGEMENT: Alphabetical by subject
DESCRIPTION: These are records accumulated by the bureau that relate to the function, internal administration, or housekeeping activities of the office. They include directories of state, local, and federal offices, and businesses involved in hazardous waste activities, list of approved laboratories, applications and resumes, copies of outgoing and originals of incoming correspondence, memoranda, personnel policy statements and rules and regulations, conference activity reports, summaries of notification listings, training information, quality assurance inspection program guidelines, sampling protocols and chain of custody procedures, inspection procedures and instructions, permit applications, and monthly reports.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 01/1986
FORMAT MANAGEMENT
Paper: Retain in Office for 3 months or until administrative use ends and then destroy.
Paper: Retain in Office for 1 year or until no longer needed and then transfer to State Records Center. Retain in State Records Center for 1 year and then destroy.
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 1 year and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
Records under "1" include notices such as memoranda and other papers that do not serve as the basis of official actions, such as notices of holidays or charity and welfare fund appeals and similar papers. Records under "2" relate to the office organization, staffing, procedures, and communications; the day-to-day administration of office personnel; supplies and office services and equipment requests and receipts; and the use of office space and utilities. Also, records that are duplicates of information filed elsewhere. Records under "3" are not duplicated elsewhere and document how the office is organized and how it functions, its pattern of action, its policies, procedures, and achievements.
PRIMARY DESIGNATION
Private