AGENCY: Department of Environmental Quality. Division of Solid and Hazardous Waste

SERIES: 7733
TITLE: Grant files
DATES: 1966-2009.
ARRANGEMENT: None

DESCRIPTION: These are applications, contracts, project reports, studies, certificates, agreements, memoranda, correspondence, and other records relating to the receipt, review, award, evaluation, status, and monitoring of the grants, the allocation of funds, and the project budgets. These files include notice of intent for proposed state actions, Environmental Protection Agency (EPA) Assistance Agreement/Amendment, State/EPA Agreement Worksheet, Application for Federal Assistance, and related correspondence. Information includes the applicant's name, address, employer identification number, program title and number, the title and description of the project and the area of impact, the amount of proposed funding, the amount of money granted, a record of money spent, how much and on what, and the dates of all actions.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 01/1986

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after the date of final disposition of the property and then destroy.

Paper copy: Retain in Office for 3 years after the date of termination and then destroy.

APPRAISAL

Administrative Fiscal

Information on the amount of money received and expended, the amount of program income, the total cost of the project, any property purchased under the award or used as part of in-kind contribution, time records and other supporting data, and documentation of compliance with the laws and regulations including quality assurance plans. Unless scheduled below, these records should be kept for 3 years from the date of the final status report of final payment from EPA for the project.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(6)

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