AGENCY: Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Managed Health Care
SERIES: 7829
TITLE: Contract files
DATES: 1984-
ARRANGEMENT: Alphabetical by name
DESCRIPTION: These are the files containing contracts that do not fall into the other categories. They include contracts for consultant services, for CPA firms to audit services, and to publishing companies, the name of the contractor, the contract period, the terms of the contract, the signatures of the authorizing officials, copies of bills received, and copies of warrant requests.
RETENTION
Retain for 6 year(s) after expiration of contractual agreement
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 11/1986
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after the contract expires and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.
APPRAISAL
Administrative Fiscal Legal
These records are subject to both state and federal laws. According to federal law, these records need to be kept for 3 years due to audit purposes. However, under UCA 78-12-23, a suit could be brought against the state for breach of contract. As a result, the longer retention period has been chosen. The in-office retention is set at 1 year after expiration, because the staff indicates that these are the records that have been reviewed by both state and federal auditors. No set retention period can be given because the contracts vary in length.
PRIMARY DESIGNATION
Public