AGENCY: Department of Corrections. Division of Prison Operations
SERIES: 80262
TITLE: General orders files
DATES: 1985-
ARRANGEMENT: Chronological, thereunder alphabetical by subject
DESCRIPTION: These binders contain policies and procedures that govern the operation and the administration of various programs in the department. They consist of copies of memorandums, manuals, sample letters, and forms stating procedure to be followed by department employees. Includes the date of the memorandum, subject of the memorandum and the policy and procedure to be implemented. They are referenced in order to determine what policies were in force during a specific time period.
RETENTION
Permanent. Retain for 10 year(s) after superseded
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Program and policy development records, GRS-1717
AUTHORIZED: 04/28/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years after superseded and then transfer to State Records Center. Retain in State Records Center for 5 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
These records have administrative value because they are used as guidelines for employees in carrying out the duties of the agency. They are referenced often to determine what policies were in force during a specific time period. They also have secondary historical value because they reveal the history of the agency showing their policy changes and explaining agency functions and practices.
PRIMARY DESIGNATION
Public