AGENCY: Department of Health and Human Services. Correctional Health Services

SERIES: 80349
TITLE: Inmate medical records
DATES: 1953-2021.
ARRANGEMENT: Numerical by inmate terminal digit number.

DESCRIPTION: These records are produced from the diagnosis and treatment of inmates for illnesses and injuries. It provides a chronological medical history of any inmate who has been under the care of the medical office at the prison. Information includes physician orders, prescriptions, pharmaceutical records, progress notes, lab reports, prescription/treatment histories, intake records, consultation reports, medical histories, psychiatric notes, psychological notes, x-rays, health care request forms, medical clearance forms, memorandums, record request forms, dental examinations/treatments, optometry examinations, audiology reports, physical therapy treatments, psychiatric assessments, psychological assessments, and discharge summary.

RETENTION

Retain for 10 year(s) after separation

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Inmate medical record, GRS-2352

AUTHORIZED: 01/07/2013

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after discharge and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.

Computer data files: Retain in Office for 10 years and then delete.

Computer data files: Retain in Office for 10 years and then delete.

Computer data files: Retain in Office for 10 years and then delete.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Private. UCA 63G-2-302 1(b) (2008)

SECONDARY DESIGNATION

Controlled. UCA 63G-2-304 (2008)

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