AGENCY: Department of Community and Culture. Division of Expositions

SERIES: 80597
TITLE: Tapes of council meetings
DATES: 1978-1995.
ARRANGEMENT: None

DESCRIPTION: Audio or video recordings which document what transpired at committee and board meetings, conferences, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2010)requires that "written minutes shall be kept of all open meetings." UCA 52-4-206 (2009) states a public body that closes a meeting "shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting." The recording is the official record of a closed meeting, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and "shall be available to the public for listening within three business days after the end of the meeting" [UCA 52-4-203 (4)f].

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Open meeting recordings, GRS-1712

AUTHORIZED: 05/28/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after meeting when all minutes are accepted and approved and then destroy.

APPRAISAL

Administrative Historical

Disposition is based upon the future research value of the data contained within this series.

PRIMARY DESIGNATION

Public. UCA 63G-2-301 (2008)

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