AGENCY: Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare

SERIES: 8065
TITLE: Supervisor's personnel files
DATES: 1980-
ARRANGEMENT: None

DESCRIPTION: These are files on employees maintained by managers for the purpose of evaluating the work of those employees. They may include leave record, performance reviews, performance plans, personnel action requests, flextime schedules, times sheets, recognition awards, training records, and correspondence and memoranda relating to the employee's work.

Privacy annotation:

List of personal data included: This record series includes employee information: DOB/name of employee, address, etc.

Legal authority for collecting, keeping, or using personal data:

RETENTION

Retain for 1 year(s) after end of project or program

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Working files, GRS-1684

AUTHORIZED: 03/24/2026

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after end of project or program and then destroy.

Computer data files: Retain in Office for 1 year after end of project or program and then delete.

APPRAISAL

Administrative

All of the information in the file is either of short term significance or is duplicated in the official personnel file. The purpose for the file is as a tool for the manager to prepare an accurate evaluation of the employee's work.

PRIMARY DESIGNATION

Private

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