AGENCY: Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy
SERIES: 8082
TITLE: Medicaid Management Information System and Medicaid Administrative Reference System reports
DATES: 1985-
ARRANGEMENT: None
DESCRIPTION: These are computer generated reports of expenditures paid by Utah medicaid and the Utah Medical Indigent Program, received monthly. They include Cost Settlement Analysis, Provider Ranking List, Third Party Payment Analysis, Expenditure Analysis, Recipient Participation Summary, County Participation Summary, Recipient Cost Summary, County Participation Analysis, Medical Program Analysis County, Error Frequency Analysis, Provider Claim Filing Summary, Drug Use Eligibility Classification, Drug Usage Frequency Detail, County Expenditure Analysis, Operational Performance Detail, Provider Participation Summary, Financial Summary, and Statistical Report on Medical Care. Information includes the date of the report, the run date, the category of service (physician related, pharmacy, vision care, etc.), the provider identification number, the name of the health care provider, the number of recipients given health care, and the costs of that care.
RETENTION
Retain until administrative need ends
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 08/1986
FORMAT MANAGEMENT
Paper: Retain in Office for 1 month or until no longer needed and then destroy.
Computer output microfiche master: Retain in State Records Center until not administratively valuable and then destroy.
APPRAISAL
Administrative
This report is computer generated and has only administrative value for the bureau. In most instances, keeping the report one month will suffice, as these reports are updated that often and the bureau uses only the current reports. However, in some instances, special studies may be made, and may require that these reports be retained until the study is completed. The given retention should give them the needed flexibility.
PRIMARY DESIGNATION
Private