AGENCY: Department of Health and Human Services. Office of Children with Special Healthcare Needs

SERIES: 80828
TITLE: Patient master file
DATES: 1987-
ARRANGEMENT: none

DESCRIPTION: This file contains the demographic, diagnostic, clinic and provider visit information about Maternal and Child Health Services patients. This file includes the date of application; the patient number; the source of referral; the patient's name, residence, date of birth, race, sex, social security number, and marital status; insurance information; the parents' ages and education; the state and county code numbers; if the case is closed, the reason and the date; a record of visits and services; the costs of services; physical examination information; diagnoses; and the risk profile. This is a master file of automated data system, file key: MIHDS.

RETENTION

Retain for 3 month(s) after superseded

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 06/1987

FORMAT MANAGEMENT

Computer magnetic storage media: Retain in Office for 3 months after the update has been made and then erase.

APPRAISAL

Administrative

This record is updated quarterly. Once the update has been made, the old information can be destroyed.

PRIMARY DESIGNATION

Private

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