AGENCY: Department of Health. Pregnancy Risk Line

SERIES: 80882
TITLE: Patient file
DATES: 1984-
ARRANGEMENT: none

DESCRIPTION: This is part of the Pregnancy Riskline Information System that contains information on callers who identified themselves when calling. This file includes the name of the exposed, the call date, the type of caller (exposed, friend, relative, etc.), the caller's address, the caller's phone number, whether a follow-up letter was sent, the initials of the person taking the call, the times called, the condition of the exposed, the caller's concern, the estimated delivery date, the mother's age and date of birth, the current illness or symptoms, the health provider's name, address, phone number and speciality, the referral source, the name and code of the drug or agent to which the caller was exposed, the circumstances and date of exposure, and the information given the caller. This is a file of automated data system, file key: PRDS.

RETENTION

Retain for 21 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 06/1987

FORMAT MANAGEMENT

Computer data files: Retain in Office for 5 years and then transfer to storage disk.

Computer magnetic storage media: Retain in Office for 16 years and then erase.

APPRAISAL

Administrative Legal

This record has potential legal value and it is needed to locate other records such as the follow-up letter. A five year retention will enable the staff to deal with potential follow-up calls. This is a new program and the retention may be changed at a later date as the staff has more experience in dealing with these records.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Controlled