AGENCY: Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health

SERIES: 80931
TITLE: Correspondence file
DATES: 1983-
ARRANGEMENT: Alphanumerical by unit

DESCRIPTION: This is a file of all the correspondence generated by the bureau. This file includes correspondence and internal memoranda to other bureaus and divisions in the department, to department management, to other state agencies, to the general public, and to federal agencies.




These records are in Archives' permanent custody.

APPROVED: 06/1987


Paper: Retain in Office for 90 days or until no longer needed and then destroy.

Paper: Retain in Office for 2 years or until no longer needed and then destroy.

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 1 year and then transfer to State Archives with authority to weed.


Administrative Historical

Records that document the activities of the bureau and show its policies, achievements, and activities are of long-term value and should be retained. However, correspondence dealing with routine day-to-day matters should be weeded out when no longer needed. Internal administration refers to records relating to the office organization, staffing, procedures, communications; supplies and office services & equipment requests and receipts; use of space & utilities. Letters of transmittal do not add any information to that contained in the transmitted material. Quasi-official notes do not constitute official actions (eg. holidays or charity).