AGENCY: Department of Human Services (Utah). Office of Recovery Services

SERIES: 80962
TITLE: Medical collections case files
DATES: 1975-
ARRANGEMENT: Alphabetical by client's name

DESCRIPTION: These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies, decisions, actions, or responsibilities.

RETENTION

Retain for 10 year(s) after case is closed

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

FORMAT MANAGEMENT

Computer data files: Retain in Office for 10 years after case is closed and then delete.

Paper copy: For records beginning in 2005 through 2008. Retain in Office for 1 year after case is closed and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.

Paper copy: For records beginning in 2009 and continuing to the present. Retain in Office until scanned and quality checked and then destroy.

APPRAISAL

Administrative Fiscal Legal

PRIMARY DESIGNATION

Exempt. 45 CFR parts 160 and 164


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