AGENCY: Department of Human Services (Utah). Office of Recovery Services
TITLE: Medical collections case files
ARRANGEMENT: Alphabetical by client's name
DESCRIPTION: These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies, decisions, actions, or responsibilities.
Retain for 10 year(s) after case is closed
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
Computer data files: Retain in Office for 10 years after case is closed and then delete.
Paper copy: For records beginning in 2005 through 2008. Retain in Office for 1 year after case is closed and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.
Paper copy: For records beginning in 2009 and continuing to the present. Retain in Office until scanned and quality checked and then destroy.
Administrative Fiscal Legal
Exempt. 45 CFR parts 160 and 164
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