AGENCY: Department of Human Services (Utah). Office of Recovery Services
TITLE: Record of changes
ARRANGEMENT: Numerical by case number
DESCRIPTION: This is a record of daily changes and updates made on the client's case file. This information is assessed rather than retrieving the client's entire file.
The information from 1974 to 1979 did not have any computer output microfiche generated. The paper copy for this time period needs to be retained according to this schedule.
Information produced after 1980 has computer output microfiche copies. However, this series is incomplete in microfiche form. This information is not directly audited. However, it can be used as supplementary information for an audit of related records/programs.
This series includes the case number, all data prior to the update, name of the data item (type of data), from item, and all data after updates have been entered.
Retain for 8 year(s) after case is closed
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
Paper: Retain in Office for 3 years after case is closed and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.
Computer output microfiche master: Retain in Office for 8 years after case is closed and then destroy.
Exempt. 45 CFR parts 160 and 164
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