AGENCY: Department of Human Services (Utah). Office of Recovery Services
TITLE: Transaction register file
ARRANGEMENT: Numerical by transaction number
DESCRIPTION: This is a record of the daily summary of adjustments, refunds, and other transactions that have taken place on that day. The money is posted when it first comes in and before any action takes place.
This series includes a transaction number, obligor and obligee's name, defendant and plaintiff's name, case number, case type, amount of transaction, action code number, county code number, and a list of any errors.
Retain for 7 year(s)
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.
The retention is at the request of the agency. When Recovery Services has been audited, the auditors have asked to see all daily reports. For this reason, the seven year retention has been requested.
Exempt. 45 CFR 303.21 (2008).
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