AGENCY: Department of Government Operations. Division of Purchasing and General Services

SERIES: 80977
TITLE: Active vendor bidder registration application
DATES: 1984-
ARRANGEMENT: Alphabetical by vendor name

DESCRIPTION: The vendor application is the source document that Purchasing uses to input information about vendors into the Automated Information Mailing System (AIMS) database. Each vendor submits an application and a fee. A qualified applicant's information is input into a master bidder file. Whenever an appropriate opportunity to bid exists, a qualified vendor list is generated by the database, and eligible vendors are notified.

Application information includes the vendor's name, mailing addresses, type of business, whether it is owned by a woman or minority, federal tax I.D. number, number of Utah employees, total number of employees, number of years in business, where incorporated, signatures of persons authorized to bid and make contracts, and commodities codes.

RETENTION

Retain for 2 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 06/1999

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after vendor no longer has active status and then destroy.

APPRAISAL

Administrative

This retention is based on the administrative need of the agency.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305 (2),(6) (2008). Federal Tax I.D.#

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