AGENCY: Department of Government Operations. Division of Purchasing and General Services

SERIES: 80989
TITLE: Bidder master file
DATES: 1986-
ARRANGEMENT: none

DESCRIPTION: This is the primary file for supplying data for a bid request package. This tracks all vendors approved by the Division of Purchasing as eligible for participation within the state procurement system. The vendor application is the source document for this file. Includes bidder reference number, vendor's name, minority ownership code, women/minority certification, federal identification prefix, number of years in business, number of Utah employees, number of employees, location code, description of location, type of business, woman ownership code, application date, and current status of eligibility. This is a master file of automated data system, file key: AIMS.

RETENTION

Retain for 1 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Approved vendor list, GRS-1975

AUTHORIZED: 03/09/2000

FORMAT MANAGEMENT

Computer magnetic storage media: Retain in Office for 1 year and then erase.

APPRAISAL

Administrative

This information has administrative uses only.

PRIMARY DESIGNATION

Public

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