AGENCY: Department of Government Operations. Division of Purchasing and General Services

SERIES: 80991
TITLE: Awards detail master file
DATES: 1986-1993.
ARRANGEMENT: None.

DESCRIPTION: This file is used to reference specific information of the nature of an award/purchase order. This file records the specific date of all awarded bids. It is used to track the status of a specific P.O. Inlcudes purchase order number, record type, award indicator, line number, cash discount, shipment days, estimated weight, Freight-On-Board (FOB) indicators, shipping point, routing, ship-to name, ship-to address, bill-to names, attachment lines, comment lines, change date, specification description, detail indicator, quantity, unit, commodity code number, unit price, and detail description. This is a master file of automated data system, file key: AIMS.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Request for proposal records, GRS-1991

AUTHORIZED: 04/03/2003

FORMAT MANAGEMENT

Computer magnetic storage media: Retain in Office for 4 years and then erase.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public

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