AGENCY: Department of Alcoholic Beverage Services

SERIES: 81118
TITLE: Package liquor agency management case files
DATES: 1960-
ARRANGEMENT: Numerical by agency number.

DESCRIPTION: Some liquor outlets in Utah are not state-owned. Rather, they are under contract with the State to act as a retail outlet. When the State is considering a potential outlet, it must gather information about them for investigation and approval. Secondly, agreements must be reached on operations, consignments, and other relevant business. These files must be maintained by the Division of Operations for reference and proof when questions arise over the original agreement or background of the outlet contractor. Includes contracts, letters of consent, letters of recommendation, complaints, building plans, correspondence, police reports, shoplifter reports, shoplifter statements, agency change forms, and action forms. The records in this record series collect the following personal identifying information: First & last name, phone number, email address, mailing address, and possibly others. This information is collected in order to maintain the case files and is not used for any other purpose.

RETENTION

Retain for 6 year(s) after resolution of issue

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 06/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after file is closed out and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

APPRAISAL

Administrative Legal

This retention is based in part on the statute of limitations governing contracts found in UCA 78-12-23.

PRIMARY DESIGNATION

Public

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