AGENCY: Department of Government Operations. Division of Finance. Payroll Office
SERIES: 81176
TITLE: Payroll adjustment files
DATES: 1986-2003.
ARRANGEMENT: Alphabetical by name.
DESCRIPTION: These files are housekeeping files that are used to make adjustments to the state payroll run. Various data files are used for these adjustments and various reports are produced from this run. They are as follows: Employee Data Error Tranaction Report, Payroll Master File (PAY174.EMPMAST) , New Employee Transactions, Labor File (FI.PPPSYS.DIST.LABOR.FILE), Final Time Summary Report, HRMS Tables File (FI.PAY174.TABLES.FILES.CL), Beehive Credit Union Report (FI.PPPSYS.BEEHIVE.GXXXVXX.), Utah State Credit Union Transactions (FI.PPPSYS.CODE02.), Board Of Education Transaction (FI.PPPSYS.DPT40PAY), Retirement Interface Transactions (FI.PPPSYS.RETIRE.), Personnel Profiles Extract (FI.PPPSYS.EXTRACT.PROFILES.), Single Data Entry Tank File (FI.PAY174.PK425.CL), Cross Reference File (FI.PAY174.XREF.REPORT.FILE.CL), Online Transaction File (FI.PPPSYS.ONL.TRANS), Exception Report, Valid Transaction for Tables File Update (FI.PAYDOE.HRMSTRAN.GXXX), Online Tranaction Backup (FI.PPPSYS.ONL.TRANS.BACKUP), Payroll Detail File (FI.PPPSYS.DTLMAST), Deposit Advice Images Check Images (FI.PPPSYS.LASER.DEPOSIT.CHECKS), Direct Deposit File (FI.PPPSYS.PAYROLL.EFT.TAPE), Payroll to FIRMS Transactions (FI.PPPSYS.TRANS.FIR), FIRMS Index (VSAM Version FI.PAY174.FIRMS.INDEX), Payroll Edit Report, Object Library Backup (FI.PAYDOE.BKOBJ), Time Detail File (FI.PAY174.TIME.DETAIL) DOE Adjustment Report, FIRMSTC65 Transactions for DOT (FI.PAYDOE.SDE.FIRMS.TC65.DAYSTRANS), DOT Maintenance Management File (FI.PAYDOE.SDE.DOT.MM.DAYSJDATE), Walker Inventory File (FI.PAYDOE.SDE.DOT.PR.DAYSJDATE), Leave Accrual File (FI.PPPSYS.ACCUR.LEAVE.FILE), Leave History Transaction File (FI.PPPSYS.HIST.LEAVE.FILE), Labor File (FI.PPPSYS.DIST.LABOR.FILE.)
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 12/1988
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year or until administrative need ends and then destroy.
Computer magnetic storage media: Retain in Office for 8 days or until administrative need ends and then erase.
APPRAISAL
Administrative Fiscal
These files are stictly housekeeping and are not used for reconstruction or historical purposes.
PRIMARY DESIGNATION
Private