AGENCY: Department of Government Operations. Division of Finance. Payroll Office
SERIES: 81183
TITLE: Payroll posting files
DATES: 1983-2003.
ARRANGEMENT: Alphabetical by name.
DESCRIPTION: These files are used for posting information to the payroll program. They use various data files and various reports are produced from this run. They are as follows: Posting Payroll Dollars to Position Control List (FI.PPPSYS.FICHE.), General Ledger Transactions (FI.PPPSYS.PAYROLL.COSTACT.), Personnel Update File (FI.PPPSYS.W03M1.NITELY), Leave Adjustment Report, Leave Category Changes, FTE Report, Original MSA Version 174 (pre-DOE Expansion), Posting Dollars to Positive Control File (FI.PPPSYS.FICHE.PCPOST), Savings Bonds Microfiche (FI.PPPSYS.BONDS.REPORT.FICHE), Check Recon Details (FI.PPPSYS.RECON), New Hire Report, Input Transaction Listing, W-2 audit report (FI.W2AUDIT.RPT) W-2 Federal Tax Report Tape (FI.PPPSYS.W2.FEDTAPE), W02 Audit Report (FI.W2AUDIT.RPT), FI.PEPOSP.CODE.BOOK.ALPHA.FICHE, FI.PEPOSP.CODE.NUMERIC.FILE, FI.PPP.SYS.NAME.PROFILES.YEAR.END New Hire Report, Input Transaction Listing, W-2 Audit Report (FI.W2AUDIT,RPT.) W-2 Federal Tax Report Tape (FI.PPSYS.W2.FEDTAPE.), W-2 Audit Report (FI.W2AUDIT.RPT). Employee Benefit Matching FICA Report (FI.PPPSYS.FICA.STATE.FICHE.), Employee Benefit Matching Money Report (FI.PPPSYS.MATCH.MONE.FICHE.), Employee Tax and Earnings Quarterly History Report (FI.PPPSYS.SPOOL.EARN.), Payroll Detail File (FI.PPPSYS.W33M1), Public Employee Leave History File, Bond Balance Report (FI.PPPSYS.BOND.), Bond Purchase Report (FI.BOND.REPORT.), Deductions and Other Earnings Register (FI.PPPSYS.DOE.REG), Cross Reference List Payroll Employee Name Sequence.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 12/1988
FORMAT MANAGEMENT
Computer magnetic storage media: Retain in Office for 2 years after payroll run or until administrative use ends and then erase.
Computer output microfiche master: Retain in Office for 5 years or until administrative use ends and then destroy.
APPRAISAL
Administrative Fiscal
These files are used for posting to the year end roll-up files. They have intermediate use and could be used for reconstruction of year end files if needed.
PRIMARY DESIGNATION
Private