AGENCY: Department of Public Safety. Driver License Division. Records Bureau
SERIES: 81215
TITLE: Incident report files
DATES: 1981-
ARRANGEMENT: Numerical by file number
DESCRIPTION: These are the initial written or recorded reports that are made by police officers describing actions initially taken in response to a complaint or the discovery of an apparent violation of law. The reports may contain "the dates, time, location, and nature of the complaint, the incident, or offense; names of victims; the nature or general scope of the agency's initial actions taken in response to the incident; the general nature of any injuries or estimate of damages sustained in the incident; the name, address, and other identifying information about any person arrested or charged in connection with the incident; or the identity of the public safety personnel (except undercover personnel) or prosecuting attorney involved in responding to the initial incident" (UCA 63G-2-103(14) (2012)). These reports do not include follow-up or investigative reports prepared after this initial report. Please also see Schedule 21, Item #3 "Arrest Reports."
RETENTION
Retain for 5 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Initial contact incident reports, GRS-1107
AUTHORIZED: 11/10/2003
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year or until microfilmed and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy provided investigation closed.
Microfilm master: Retain in State Records Center for 5 years and then destroy provided all litigation complete.
Microfilm duplicate: Retain in Office for 5 years and then destroy provided all litigation complete.
APPRAISAL
Administrative Fiscal Legal
Previous decision: RDR 78-35 indicates that the records should be retained for eight years.
PRIMARY DESIGNATION
Private. UCA 63G-2-302 (2008).
SECONDARY DESIGNATION
Private. Any medical information about the drivers that was received from the drivers, and garage estimates of damage
Controlled. Any medical evaluations sought from doctors, provided UCA 63G-2-304 (1991) is applicable
Protected. UCA 41-6-40 (2008). Law enforcement accident reports.