AGENCY: Department of Government Operations. Division of Finance. Payroll Office

SERIES: 81224
TITLE: Annual Payroll files
DATES: 1983-2003.
ARRANGEMENT: Alphabetical.

DESCRIPTION: Year-End Payroll Master (FI.PPPSYS.PAYMAST.YEXXXX.) Benefit Deduction Check Register (FI.PPPSYS.BENEFIT.REG.), Payroll Register (FI.PPPSYS.REG.SPOOL.) Electronic Funds Transfer (FI.PPPSYS.PAYROLL,EFT.AUDIT.FICHE.), W-4 Tax Forms, Employee Tax and Earnings Quarterly History Report (FI.PPPSYS.SPOOL.EARN.). These files are the end product, the roll-up, of the system. They are the record copy of much of the system information.

RETENTION

Retain for 56 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 12/1988

FORMAT MANAGEMENT

Computer output microfiche master: Retain in Office for 7 years and then transfer to State Records Center. Retain in State Records Center for 49 years and then destroy.

Computer magnetic storage media: Retain in Office until superseded and then scratch.

APPRAISAL

Administrative Fiscal Legal

These files are the end product of the years payroll runs. They are valuable research tools and will be used to solve legal disputes at retirement time.

PRIMARY DESIGNATION

Private

---