AGENCY: Department of Government Operations. Division of Finance. Payroll Office

SERIES: 81228
TITLE: Preliminary payroll files
DATES: 1980-1998.
ARRANGEMENT: None.

DESCRIPTION: These files are produced by the Human Resource Management System. They consist of various tapes and files as follows: Consistemcy Report to show inconsistency between the payroll master and the position control files, Position Cost Data (FI.PAY174.SCH6.PCN.COST.FYXX.) this is a merge document, Selected Transactions File (FI.PAY174.PK0220.CL) used to correct errors, Pending Tranaction Files FI.PAY174.PK0210.CL.), Planning Schedule Six (FI.PPPSYS.FICHE.SCH6), ADABAS Position Control (Planning Schedule Six) File.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 12/1988

FORMAT MANAGEMENT

Computer output microfiche master: Retain in Office for 3 years and then destroy.

Computer magnetic storage media: Retain in Office for 90 days or until administrative need ends and then erase.

APPRAISAL

Administrative Fiscal

These files are the preliminary reports to the actual payroll run. They are mostly for correction and administration purposes.

PRIMARY DESIGNATION

Private

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