AGENCY: Department of Commerce. Division of Professional Licensing

SERIES: 81231
TITLE: Automated license management system/ license manager system
DATES: 1975-
ARRANGEMENT: none

DESCRIPTION: This automated data system contains information on individuals who hold professional licenses in the state. It allows the staff to input end access information on license holders, both current and historical, and on licensee test scores education completed and fee transactions.

Add the following:

-Personal Identifying Information (PII) that may be included in this record series consists of: name, social security number, date of birth, license number(s), home/mailing addresses, email address, phone number, criminal history, employer details (including name, workplace address, and contact information), emergency contact information (including names, phone numbers, and relationship to the licensee), medical records (including evaluations, treatment plans, progress notes, and prescription information related to medical, mental health, and substance use disorders), biological specimen testing results (including urine, blood, breath, hair, and nail), signatures, handwritten or typed documents, findings from Division-led investigations and information obtained from reviews of relevant databases.

-Purposed Information is Collected: The Division collects application information to determine if an applicant meets statutory/rule requirements.

-Statute citation reference to collect PII information: Section 58-1-301

RETENTION

Retain until superseded

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 06/1987

FORMAT MANAGEMENT

Computer magnetic storage media: Retain in Office until updated and then erase.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. Utah Code 63G-2-302(2)(d) 2014

Exempt. UCA 58-1-106(2)and(3) 2008

Controlled

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