AGENCY: Department of Cultural and Community Engagement. Division of Arts and Museums

SERIES: 81255
TITLE: Professional contractual agreements
DATES: i 1981-
ARRANGEMENT: Chronological

DESCRIPTION: These are copies of professional agreements between artists and organizations participating in the Arts in Education Program or the Utah Performing Arts Tour. The original is maintained by the Division of Finance. The office uses the agreements to monitor funding, chart payments and amendments to the agreements, maintain current budget projections, and to prepare future budgets. The information includes names of the contracting parties, terms, amounts owed and received, social security numbers, and tax identification numbers.

RETENTION

Retain for 3 year(s) after expiration of contractual agreement

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 06/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after final payment is made and file is closed and then destroy.

APPRAISAL

Administrative Fiscal

Code of Federal Regulations Title 45 Section 1180.56 refers to Office of Management & Budget circular A-102 which states that grant files have a retention of 3 years after final payment of grantee and file is closed. Although this is listed under regulations for Museums using NEA funds, it is the only specific reference to records keeping in Title 45 that relates to agencies receiving federal assistance in the form of grants and therefore will be applied to other records maintained by the Arts Council. 5 CFR 1320 also states that where a retention is not mentioned, 3 years after final payment is made will satisfy any audit requirements.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. Social Security Number

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