AGENCY: Department of Cultural and Community Engagement. Division of Arts and Museums

SERIES: 81286
TITLE: Federal grant application files
DATES: i 1972-
ARRANGEMENT: Alphabetical by program

DESCRIPTION: These files contain applications for basic state grants from the National Endowment for the Arts. They are used to obtain federal funding and to maintain a record of each project. These files include application forms, projected budget, correspondence, description and justification documentation of the project or program, records of grant monies received and distributed, final reports of the project or program, and evaluations.

RETENTION

Permanent. Retain for 3 year(s) after final action

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after final payment and file is closed and then transfer to State Records Center. Retain in State Records Center for 2 years and then transfer to State Archives with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Fiscal Historical

Code of Federal Regulations Title 45, Section 1180.56 refers to Office of Management and Budget (OMB) circular A-102 which states that grant files have a retention of three years after final payment of grantee and file is closed. However, some of the special grants exhibit unique arts projects or programs. Therefore, the Arts Council staff will select special grants for permanent storage for their research value.

PRIMARY DESIGNATION

Public

---