AGENCY: Department of Corrections. Division of Prison Operations

SERIES: 813
TITLE: Inmate request for appointment with civil/criminal attorney files
DATES: 1986-
ARRANGEMENT: Numerical by reference number, year, and month sequentially.

DESCRIPTION: These records are generated by inmate requests to see and attorney. The files include inmate name and number, date of request, inmate's housing location, inmate's employment location, dates (form was received, forwarded, and returned), status of appointment (seen, rescheduled, moved, cancelled, etc.), date signed, and signatures of inmate and attorney.

RETENTION

Retain for 2 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 1 year and then destroy.

APPRAISAL

Administrative Legal

These files have administrative value because they are used to follow up on an inmate's request to see an attorney. They also have primary legal value because they may be used for litigation support in case charges are brought by inmates against the agency for violation of their civil rights by denying them access to an attorney. These records can be destroyed after 2 years because the statute of limitations for actions against a public officer is 2 years as stated in the Utah Code 78-12-28(1) as well as for actions regarding "injury to the personal rights of another as a civil rights suit under 42 U.S.C. 1983" [Utah Code 78-12-28(3)].

PRIMARY DESIGNATION

Public

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