AGENCY: Department of Cultural and Community Engagement. Division of Arts and Museums

SERIES: 81311
TITLE: Grant applications denied case files
DATES: i 1974-
ARRANGEMENT: Alphabetical by organization name

DESCRIPTION: These are case files of applications for funding that were not accepted. The files include the letter of rejection and serve the Grants Program in program planning, historical studies, and providing documentation for audits. These files include the application; proposed program; names of artist or organization applying for the grant; copies of correspondence; names, addresses, and telephone numbers of contact people; and the letter rejecting the application for grant funds.

RETENTION

Retain for 10 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 06/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 7 years and then destroy.

APPRAISAL

Administrative Fiscal

Code of Federal Regulations Title 45, Section 1180.56 refers to Office of Management and Budget (OMB) circular A-102 which states that grant files have a retention of three years after final payment of grantee and file is closed. However, in order for the Grants Program to plan its programs and document performing agencies, a 10 year retention is needed.

PRIMARY DESIGNATION

Public