AGENCY: Department of Workforce Services. Office of Rehabilitation. Disability Determination Services
SERIES: 81336
TITLE: Residual reports from the duplicate copies of federal records and work notes for social security disability determination
DATES: 1981-2020.
ARRANGEMENT: Numerical by social security number.
DESCRIPTION: These reports are extractions of the case files used in preparing the documentation necessary to approve or deny social security disability claims. The files indicate the rationale behind decisions to grant or deny social security disability benefits and are also used to document payment to vendors for services. The files include fact sheets, copies of decisions and rationale to approve or deny social security disability benefits, copies of various state fiscal forms, and correspondence. Data elements include age, alcohol or drug addiction, appearance, birthplace, brothers and sisters, civil/criminal court involvement, current and past addresses, date of birth, educational level, employer, employment history, ethnic group, family history, income, marital status, medical information, military service, name, name of kin, national origin, number of children, occupation, parent's birth information, personality inventory, physical characteristics, physical disabilities, psychiatric information, race, salary, security/other investigations, sex, signature, social security number, and telephone number.
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 04/1987
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then destroy.
APPRAISAL
Administrative Legal
The United States Code, Title 42, Section 421, directs state agencies to determine disability of social security claimants according to federal regulations and 45 CFR 205.60 requires that such records be maintained for efficient operation of the state's public assistance plan. The residual files are used to track payment of vendors and to document decisions made concerning disability social security benefits and are needed for one year in the office. This retention will then provide for the ethical destruction of the large amount of personal data in keeping with UCA 63-2-85.3(5).
PRIMARY DESIGNATION
Controlled