AGENCY: Office of Vital Records and Statistics

SERIES: 81425
TITLE: Sealed adoption birth certificate files
DATES: 1941-
ARRANGEMENT: Numerical by case number.

DESCRIPTION: These records support the agency's function to document and certify the facts of births and family formation for the legal purposes of the state's citizens (Utah Code 26-2-25 (1995)). These records document changes made to birth certificates based on adoptions filed with the agency by the clerk of the court. Records may include original birth certificate, Report of Adoption, and related court records authorizing the changes. The new delayed certificate of birth which results from this process is contained in a separate series. These records document "birth, death, fetal death, marriage, divorce, dissolution of marriage, or annulment." (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports, applications, official registers and other similar records.

RETENTION

Permanent. Retain for 100 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Vital records, GRS-285

AUTHORIZED: 07/23/2018

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after adoption is completed and then transfer to State Records Center provided they have been scanned. Retain in State Records Center for 99 years and then transfer to State Archives.

Microfilm master: Retain in State Archives permanently.

Digital image: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

As an adoption record this information is of historical value and provides legal evidence of an individual's rights (Utah Code 26-2-26 (1995)).

PRIMARY DESIGNATION

Exempt. Utah Code 78B-6-141(2)(e)(2012)

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