AGENCY: Office of Vital Records and Statistics

SERIES: 81437
TITLE: Soundex birth certificate index
DATES: 1905-1934.
ARRANGEMENT: Alphabetical by surname or code number.

DESCRIPTION: These records support the agency's function to document, preserve, and certify the facts of births for residents of the state. These phonetic indexes are used to locate existing birth records and were developed by the Works Projects Administration in the 1930s. The Soundex are coded surname indexes based on the progression of consonants rather than the spelling of the surname in order to alleviate confusion caused by multiple spellings of the same name.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 06/1987

FORMAT MANAGEMENT

Paper: For records beginning in 1904 through 1981. Retain in Office permanently.

Computer data files: For records beginning in 1982 and continuing to the present. Retain in Office permanently.

Paper copy: For records beginning in 1904 through 1934. Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

As an index to birth certificate records created in 1935, this series provides a valuable snapshot of the records at that time and continues to provide access to records dated 1934 and before.

PRIMARY DESIGNATION

Exempt. Utah Code 26-2-22 (2012)

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