AGENCY: Office of Vital Records and Statistics
SERIES: 81446
TITLE: Amendments to birth records
DATES: 1905-
ARRANGEMENT: Chronological.
DESCRIPTION: These records support the agency's function to document legal amendments to birth records. Records document amendments made to correct errors on the original birth certificate as well as to register name or sex change. Information includes original certificate data, reason for amendment, contact information of witnesses, and location and date of filing.
RETENTION
Permanent. Retain for 100 year(s) after date of birth
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Vital records, GRS-285
AUTHORIZED: 07/23/2018
FORMAT MANAGEMENT
Paper: For records beginning in 1905 through 2010. Retain in Office until the birth record is updated and/or scanned and then transfer to State Records Center. Retain in State Records Center for 99 years and then transfer to State Archives with authority to weed.
Paper: For records beginning in 2011 and continuing to the present. Retain in Office for 1 year after record is updated and/or scanned and inspected and then destroy.
Computer data files: For records beginning in 2011 and continuing to the present. Retain in Office until 100 years have passed since the date of birth and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
Records are of historical interest as they document the legal amendment of a birth certificate.
PRIMARY DESIGNATION
Exempt. Utah Code 26-2-22 (2012)