AGENCY: Office of Vital Records and Statistics

SERIES: 81448
TITLE: Death certificates
DATES: 1904-
ARRANGEMENT: Chronological by year, thereunder alphabetical by county name, thereunder chronological by date of death.

DESCRIPTION: These records support the agency's function to document and certify the facts of deaths for the legal purposes of the state's citizens. Records serve as the official, legal record of an individual's death and are used to prepare an annual compilation, analysis, and publication of statistics (Utah Code 26-2-3(d)(2013)). Records include information about the deceased, the cause of death, disposition of remains, and related information; includes an index. These records document "birth, death, fetal death, marriage, divorce, dissolution of marriage, or annulment." (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports, applications, official registers and other similar records.

RETENTION

Permanent. Retain for 49 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Vital records, GRS-285

AUTHORIZED: 05/10/2022

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 46 years and then transfer to State Archives with authority to weed provided record sharing agreement is met after 1 year..

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

Digital image: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

As a vital record this information is of historical value and provides legal evidence of an individual's rights (Utah Code 26-2-26 (1995)).

PRIMARY DESIGNATION

Exempt. Utah Code 26B-8-125(5) (2023)

---