AGENCY: Department of Health. Division of Medicaid and Health Financing. Bureau of Financial Services

SERIES: 81536
TITLE: Correspondence file
DATES: 1980-2014.
ARRANGEMENT: Alphanumerical by unit

DESCRIPTION: This is a file of all the correspondence generated by the bureau. It includes correspondence and internal memoranda to other bureaus and divisions in the department, to department management, to other state agencies, to the general public, and to federal agencies.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 06/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 90 days or until no longer needed and then destroy.

Paper: Retain in Office for 2 years or until no longer needed and then destroy.

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 1 year and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

Records not duplicated elsewhere that document the organization and function of the bureau and show its policies, achievements, and activities are of long-term value and should be retained. However, correspondence dealing with routine day-to-day matters should be weeded out when no longer needed: Letters of transmittal that do not add any information to that in the transmitted material; quasi-official notices e.g. of holidays or charity and welfare fund appeals; records relating to office org, staffing, procedures, and communications; day-to-day administration of personnel; supplies, services and equipment requests.

PRIMARY DESIGNATION

Private

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