AGENCY: Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.

SERIES: 81561
TITLE: Correspondence file
DATES: 1986-2016.
ARRANGEMENT: none

DESCRIPTION: This is a copy of all correspondence generated by the bureau. This file includes correspondence to the Center for Disease Control, the Occupational Safety and Health Administration, other federal agencies, other state agencies, to other divisions in the department, and to the general public. Group A: letters of transmittal that do not add any information to that contained in the transmitted material; quasi-official notices such as memoranda and other papers that do not serve as the basis of official actions, such as notices of holidays or charity and welfare fund appeals and similar papers. Group B: records that relate to the internal administration or housekeeping activities of the office.__In general these records relate to the office organization, staffing, procedures, and communications; the day-to-day administration of office personnel; supplies and office services and equipment requests and receipts; and the use of office space and utilities. Also, records that are duplicates of information filed elsewhere. Group C: records not duplicated elsewhere that document how the office is organized and how it functions, its pattern of action, its policies, procedures, and achievements.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 06/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 90 days or until no longer needed and then destroy.

Paper: Retain in Office for 2 years or until no longer needed and then destroy.

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 1 year and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

Records which document the activities of the bureau as a whole and show its policies, achievements, and activities are of long-term value and should be retained. All other correspondence should be disposed of when no longer needed administratively.

PRIMARY DESIGNATION

Public