AGENCY: Division of Human Resource Management

SERIES: 81573
TITLE: Executive correspondence
DATES: 1979-
ARRANGEMENT: Chronological.

DESCRIPTION: These records are incoming and outgoing business-related correspondence, regardless of format or mode of transmission, that provides unique information relating to the functions, policies, procedures, or programs of the department. These records document executive decisions made regarding agency interests. Some examples are: records that document the agency's decision-making process, rule interpretations, and executive director rule exceptions. Executive decision-makers include internal administrators as identified by the executive office.

RETENTION

Permanent. Retain for 5 year(s) after separation

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule State agency executive correspondence, GRS-1758

AUTHORIZED: 05/05/2017

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after separation and then transfer to State Records Center. Retain in State Records Center for 4 years and then transfer to State Archives with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

Computer data files: Retain in Office for 5 years after separation and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

Disposition based on value of records in documenting decision-making aspects of personnel management for state government.

PRIMARY DESIGNATION

Public

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