AGENCY: Insurance Department
SERIES: 81656
TITLE: Individual insurance producer and insurance agency licensing records
DATES: 1984-
ARRANGEMENT: Chronological by processing date
DESCRIPTION: These records are used to obtain information regarding statutory requirements of character, legal, and qualifications to license individuals and organizations as insurance producers dealing with the general public. The records include initial and renewal applications for insurance licenses, letters of qualification for non-residents from their domicile state, financial records, examination results, records of disciplinary actions, continuing education information, and correspondence related to the licenses. Records of disciplinary actions are retained permanently in series 81569--Administrative or legal results of official actions.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 06/1999
FORMAT MANAGEMENT
Paper: Retain in Office for 3 months and then transfer to State Records Center. Retain in State Records Center for 33 months and then destroy.
APPRAISAL
Administrative
These records lose their value to the department once the agent's file is inactive. However, it is necessary to maintain it for the period above in case the agent decides to begin selling insurance again. Records are occasionally needed for disciplinary hearings, and are the principal audit record for receipt of license fees. Previous decision: 4-17-85: 25 years.
PRIMARY DESIGNATION
Private. UCA 63G-2-302(2)(d)