AGENCY: Department of Health and Human Services. Division of Child and Family Services
SERIES: 81728
TITLE: Substantiated and unsubstantiated child abuse and neglect reports
DATES: 1979-1995.
ARRANGEMENT: Alphabetical by client surname
DESCRIPTION: This record series is a case file of reported damage or threatened damage to the physical or emotional health and welfare of a child through neglect or abuse and includes causing non-accidental physical or mental injury, incest, sexual abuse, sexual exploitation, molestation, or repeated negligent treatment or maltreatment. Investigations are required upon receipt of a report in an effort to protect the best interest of the children, offer protective services to prevent harm to the children, stabilize the home environment, and preserve family life when possible. Information from Abuse and Neglect Report 741 is put into the Central Register (which is an automated data record on the agencies local data system established by UCA 78-3b-12). Beginning in 1993 these files contain both unsubstantiated and substantiated abuse claims. series includes the Child Abuse/Neglect Report (Form 741), a narration for services, a listing of the type of services, a rehabilitative treatment plan, and all other data collected as a result of an investigation.
RETENTION
Retain for 100 year(s) after case is closed
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 12/16/2019
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after case is closed and then transfer to State Records Center. Retain in State Records Center for 99 years and then destroy.
APPRAISAL
Administrative Fiscal Historical Legal
This series has been identified as a vital record . Confidentiality of these records is required by UC 78-3b-13. The information contained in the Central Register is required by UC 78-3b-12. The information stored on magnetic tape must be transferred to any other proceeding data system used by the department at that time in order to have access to the records. The department must take the responsibility for transferring, storing, and maintaining these magnetic records. Paper records which were created prior to the existence of the Central Register must be maintained for the 30 year retention period. Due to the status of these records, the magnetic tapes should be retained in a proper storage facility and not on the direct premises.
PRIMARY DESIGNATION
Controlled