AGENCY: Department of Health and Human Services. Division of Child and Family Services
SERIES: 81729
TITLE: Unsubstantiated child abuse and neglect case files
DATES: 1979-1995.
ARRANGEMENT: Alphabetical by client surname
DESCRIPTION: This record series is an report of alleged damage or threatened damage to the physical or emotional health and welfare of a child through neglect or abuse and includes causing non-accidental physical or mental injury, incest, sexual abuse, sexual exploitation, molestation, or repeated negligent treatment or maltreatment. Investigations are required upon receipt of an alleged report in an effort to protect the best interest of the children, offer protective services to prevent harm to the children, stabilize the home environment, and preserve family life when possible. Information from the Child Abuse and Neglect Form 741 is input into the Central Register (this is an automated data record on the agencies local data system established by UC 78-3b-12). This series includes the Child Abuse/Neglect Form 741, and all data collected as a result of an investigation.
RETENTION
Retain for 100 year(s) after case is closed
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 06/19/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 99 years and then destroy.
Computer magnetic storage media: Retain in Tape Library for 100 years and then erase.
Computer data files: Retain in Office for 100 years and then delete.
APPRAISAL
Administrative Fiscal Historical Legal
The personal identifying information must be deleted from the Central Register on an unsubstantiated report for a period not to exceed 30 days. This is required by UC 78-3b-12 (3b). The paper copy of this record must be kept for 2 years from the date of the report for monitoring purposes. This retention of the paper copy is at the request of the agency. The remaining information contained in the Central Register is used for statistical reports.
PRIMARY DESIGNATION
Controlled