AGENCY: University of Utah (Utah)

SERIES: 81742
TITLE: Accounts payable voucher and settlement registers
DATES: 1965-1984.
ARRANGEMENT: Chronological

DESCRIPTION: These records are used to track payment questions and problems arising from the Accounts Payable System. These records include voucher number, vendor number, vendor name, invoice amount, discount due date, discount amount, check number, and date.

RETENTION

DISPOSITION

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 06/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 1 year and then microfilm and destroy provided microfilm has passed inspection.

Microfilm master: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 48 years and then destroy.

APPRAISAL

Administrative

General Schedule 7 Item 2 indicates a ten year retention for these types of records. However, because the University of Utah has many open and blanket accounts into which payments are made for several years, this retention will allow for the fiscal and administrative use of the records in an economical storage format. Previous decision: RDR 82-15 stipulates microfilming.

PRIMARY DESIGNATION

Private

---