AGENCY: Department of Environmental Quality. Division of Drinking Water
SERIES: 81762
TITLE: Bureau of General Sanitation correspondence file
DATES: 1971-1991.
ARRANGEMENT: Chronological
DESCRIPTION: This is a record of all correspondence and memoranda generated by the bureau. It includes correspondence to local governments, other state agencies, the federal government, and to the public. Subjects covered include the plumbing code, transient facilities, mobile homes, food service establishments, and wastewater disposal.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 03/1987
FORMAT MANAGEMENT
Paper: Retain in Office for 90 days or until no longer needed and then destroy.
Paper: Retain in Office for 2 years or until no longer needed and then destroy.
Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 3 years and then transfer to State Archives with authority to weed.
Microfiche master: Retain in State Archives permanently with authority to weed.
Microfiche duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical
As correspondence helps document the activities and accomplishments of the bureau, this file should be permanent. However, correspondence that relates to mundane matters should be weeded out as they have no long-term value. Records in "A": letters of transmittal that do not add any information to that contained in the transmitted material; quasi-official notices such as memoranda and other papers that do not serve as the basis of official actions, such as notices of holidays or charity and welfare fund appeals and similar papers. Records in "B": correspondence that relates to the internal administration or housekeeping activities of the office. In general these records relate to the office organization, staffing, procedures, and communications; the day-to-day administration of office personnel; supplies and office services and equipment requests and receipts; and the use of office space and utilities. Records in "C": correspondence that documents how the office is organized and how it functions, its pattern of action, its policies, procedures, and achievements.