AGENCY: Department of Health (Utah). Office of Finance
TITLE: Returned checks for vital records file
DESCRIPTION: These are checks that were sent to the department for payment of services and were returned for insufficient funds. This file is used by the bureau to collect the funds due. This file includes notice from agency to Finance, collection notices, the returned check, bank deposit slips, and proof of mail delivery.
Retain for 3 year(s)
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
Paper: Retain in Office for 6 months and then transfer to State Records Center. Retain in State Records Center for 30 months and then destroy.
Although the department could pursue legal action against people who give them bad checks, the amounts are so small as to make extended action futile. All active collection action ends within six months. The further retention is to allow for internal audit of the record.
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