AGENCY: Department of Health. Bureau of Health Promotion

SERIES: 81956
TITLE: Preventive dental care project patient files
DATES: 1983-
ARRANGEMENT: Alphabetical by name

DESCRIPTION: This was a one time program in which the bureau hired an outside dentist to go to elementary schools and give dental treatment to children. The files include Parent's Report of Dental Examination and Fee Statement, Fee Statement, Child's Registration and History Form, and Dental Staff Notes. Information includes the child's name, age, date of birth, grade, date of last physical examination, medical history, and dental history; the names and address of the parents; the teacher's name; the school the child attends; and the name of the family doctor.

RETENTION

Retain for 16 year(s) after case is closed or until date of birth

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 06/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after case is closed and then transfer to State Records Center. Retain in State Records Center for 13 years or until a child reachese the age of 21 and then destroy.

APPRAISAL

Administrative

This record would be needed to show what treatment the child received when the child has later dental work. However, by the time the child becomes an adult, this information has lost its value. The youngest children in the program were five years old. After 16 years, they will reach the age of 21.

PRIMARY DESIGNATION

Private

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