AGENCY: Department of Health and Human Services. Office of Children with Special Healthcare Needs

SERIES: 81964
TITLE: Patient master file
DATES: 1987-
ARRANGEMENT: none

DESCRIPTION: This file contains the demographic, diagnostic, clinic and provider visit information about Handicapped Children's Services patients. The file includes the date of application; the patient number, name, address, date of birth, sex, social security number, and marital status; insurance information; the mother and father's age and education; the state and county code; if the case is closed the reason and date; a record of visits and services; and physical and diagnostic information. This is a master file of automated data system, file key: HCS.

RETENTION

Retain for 3 month(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 06/1987

FORMAT MANAGEMENT

Computer magnetic storage media: Retain in Office for 3 months and then erase.

APPRAISAL

Administrative

This record is updated quarterly. Once the update has been made, the old information can be destroyed.

PRIMARY DESIGNATION

Private

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