AGENCY: Department of Human Services (Utah). Office of Recovery Services

SERIES: 82014
TITLE: Medical collections tort case files
DATES: 1976-
ARRANGEMENT: Alphabetical by client's name

DESCRIPTION: These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies, decisions, actions, or responsibilities.

RETENTION

Retain for 10 year(s) after resolution of issue

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Computer data files: Retain in Office for 10 years after resolution or settlement of case and then delete.

Paper copy: For records beginning in 2005 through 2008. Retain in Office for 1 year after resolution or settlement of case and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.

Paper copy: For records beginning in 2009 and continuing to the present. Retain in Office until scanned and quality checked and then destroy.

APPRAISAL

Administrative Fiscal Legal

PRIMARY DESIGNATION

Exempt. HIPAA, 45 CFR parts 160 and 164

SECONDARY DESIGNATION

Private. UCA 63G-2-302(2)(d)


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