AGENCY: Department of Government Operations. Division of Finance. Payroll Office

SERIES: 82186
TITLE: Payback advance file
DATES: 1984-
ARRANGEMENT: None.

DESCRIPTION: When the state went on the Human Resource Management System (HRM) there was a need to change the pay schedule. Since there would be no pay for 3 weeks a pay advance was given to each employee who wanted it to be paid back at or before termination. These files are the forms for payback. They are kept in the file until payback is made then the information goes to the HRM system and a reconciliation report is made.

RETENTION

Retain for 1 year(s) after resolution of issue

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 12/1988

FORMAT MANAGEMENT

Paper: Retain in Office until payback has been made and then transfer to State Records Center. Retain in State Records Center for 1 year and then destroy.

Computer data files: Retain in Office for 1 year after resolution of issue and then delete.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Private. Utah Code 63G-2-302(2)(b,d)(2019)

---